Selected work

Three projects, in full.

Each one shows a different kind of coordination work — funding, programmes, events. For every project: what it was, what I owned, what I actually did, and how it landed. The wider track record is in experience and in my CV.

Funding & grant coordination 2026 – 2027

Winning a national innovation grant — from open idea to funded six-month programme

SIDN fonds Pionier grant · Sterk Internet programme · MeshSat — open-source emergency communication

Context

MeshSat keeps messages moving when the internet, mobile networks or other central systems fail. It bridges radio technologies people already carry — LoRa mesh, amateur radio, SMS, satellite — so a message that can't get through on one channel can still arrive on another. To get it out of the workshop and into the hands of Dutch volunteer emergency-communication groups, it needed funding.

My role

Co-owner of MeshSat and lead on the funded programme — applicant, and the named contact for the project on SIDN fonds' own site. I work on the engineering and the hardware protocol internals alongside my partner, and I own the coordination, delivery, documentation and reporting.

What I did

Scoped a fundable six-month programme with nine concrete deliverables out of an ongoing technical project — a hard line to draw, and the one the fund cares most about. Built the budget and financing plan, wrote the project plan and the full application, produced and subtitled the video pitch, and worked through the fund's feedback round before final submission. Since the award: the grant agreement, bank and communication administration, and the reporting schedule that runs to April 2027.

Outcome

Awarded. Published on SIDN fonds' own project list, running 1 November 2026 – 30 April 2027: two portable field kits offered to Dutch volunteer emergency-communication organisations to test in the field, a satellite measurement campaign with every raw result published — including the ones that fail — and the software made usable by people without a technical background.

Grant writingBudget & financing planProject planningDutch funding landscapePost-award reportingOpen source
Design render of a MeshSat portable field kit: a Raspberry Pi with radio, SMS and satellite connections built into a waterproof case
The portable field kit the grant funds — a small computer with radio, SMS and satellite links in a waterproof case. This is the design render submitted with the application, not a photograph of a finished unit.
SIDN fonds

This project is made possible with support from SIDN fonds — the Dutch fund for a strong internet.

Programme coordination 2018 – 2024

Erasmus+ & European Solidarity Corps — six years, full lifecycle

EU-accredited youth programmes · Fix In Art (Αναζητητές Θεάτρου) · SALTO-YOUTH registered

Context

Fix In Art is an EU-accredited organisation on the Youth Portal and SALTO-YOUTH, hosting and running Erasmus+ youth exchanges, training courses, and European Solidarity Corps volunteer placements across European partners.

My role

Programme coordinator for six years — responsible for the end-to-end lifecycle of multiple EU youth projects and for hosting international volunteers.

What I did

Coordinated logistics and international travel, managed partner communication across EU countries, and ran programme administration, budget tracking, and EU reporting. I looked after the full ESC hosting experience — onboarding, placements, and mentorship — keeping everything compliant with EU guidelines. I also built the partner database: ~80 organisations across 18 EU programme and partner countries, sorted by project field so we could match the right partner to the right funding call.

Outcome

Six unbroken years of delivered youth exchanges, training courses, and volunteer placements with real participants — programmes that stayed compliant and actually happened, year after year.

Full project lifecycleYouth exchanges & trainingVolunteer hostingBudget & reportingMulti-country partners
Weekly programme schedule built for a themed workshop week
A weekly programme schedule I built for a themed workshop week — the working documents behind each project.
Events administration 25–26 Jan 2020

Fix in Sex Festival — built from zero in four months, staged over two days

Two-day public festival · Old FIX Brewery, Thessaloniki · Co-founded via SHAAG

Context

The culminating public event of SHAAG (Sexual Health Awareness Across Genders), a youth initiative on sexual health and gender equality I co-founded — created to open honest, science-led conversations and give the LGBTQ+ community a welcoming space in a city where those conversations were rare.

My role

Co-founder and festival lead — responsible for programming, logistics, promotion, and the volunteer team behind a two-day event.

What I did

Over four months of preparation, I sourced and briefed speakers with medical and scientific credentials, and coordinated vendors plus a 15-person international volunteer team — from Turkey, Spain, Sweden, the UK and Latvia — with schedules and assignments. Planning ran on Trello and Excel, on a €1,000 total budget. I curated a photo exhibition, ran promotion and interactive programming with the LGBTQ+ collective, and wrote the post-event report.

Outcome

A fully delivered two-day festival drawing ~200 people a day — locals and Thessaloniki's international community — turning a difficult, taboo subject into an open public event, all on €1,000. It taught me to trust myself to carry a project from concept to completion.

“It was a well thought-out, well executed festival that I would hope others could look to for inspiration in the future.”
Antony Pilkington — worked on the Fix in Sex Festival team
Event lifecycle: concept → report4-month buildSpeaker liaisonInternational volunteer team (15)€1,000 budgetPromotionExhibition curation
Fix in Sex Festival 2020 poster
Festival poster — 25–26 January 2020, Old FIX Brewery.
Fix in Sex Festival programme poster listing film screenings with RFSU, workshops, seminars, performances and art exhibitions on sexual health and pleasure
Programme poster — film screenings with RFSU, workshops, seminars, performances and art exhibitions.

Get in touch

Let's talk about your next programme or event.

If you're a cultural or mission-driven organisation looking for someone to coordinate the work and make the room run — I'd love to hear from you.

Location
Leiden, South Holland, NL
Full events list
Download (PDF)

© 2026 Elli Zafeiridou Georgiadou · Project & Programme Coordinator · Design with thanks to George Zafeiridis